When it comes to holidays there is nothing greater than booking some place new with your family and getting excited about the impending trip. Half the fun is in the countdown to the holiday, the excitement on the morning you are due to leave, getting on the plane or loading the car up ready for adventure. It is a thrill that I don’t think ever leaves you. But holidays are not just for your close family, what happens if you want to do something a little out of the ordinary. A fine example of this is going on holiday with a huge group of people, your friends and family. It might be for a wedding celebration, or simply the chance to explore new surroundings with other members of your family or closest friends. It can work out really well if there are more children mongst the party, and it can even give older members of the family a chance to see everyone enjoying themselves. But, the actually organisation of it is not that simple. Which is why I thought I would share with you some of the things to consider and think about when deciding on booking a holiday for a large group.
Deciding on location
One of the first things you need to consider when it comes to making holiday plans for a large group is to look at the destinations you may want to consider. This may solely depend on budget, or it may depend on how far you actually want to travel. Staying a little closer to home means that you don’t have the worry or airports and security, as well as trying to ensure everyone makes the flight on time and they are sat together. It just means that you need to consider how you get there and how much driving time in terms of travel. Staying in the same country though doesn't mean you can’t go anywhere exciting. There are some fabulous destinations in the UK that are yet to be explored and you may find that certain parts of the country are even on your own personal bucket list.
However, going abroad does give you that reassurance of weather, if you are traveling in the summer. You can often only need to be on the plane for a few hours and find yourself in one of Spain's or the South of France holiday hot spots. It might be that you want to stay in some beautiful hotel on the beach front, or consider camping. However, this sort of decision would solely based on the age differences between your youngest and oldest guests.
Looking at the logistics
The next thing to consider would be the logistics. Staying in this country might mean that you want to all travel together instead of in separate vehicles. Overall in terms of cost, this could save on the fuel versus what the total would be for something like coach hire. Staying in the same country would make things like travel easier, but don’t let that put your off going abroad somewhere warmer if that is the type of holiday you are wanting to embark on. If you organise ahead of time you can be organised with tickets and airport check in, especially as you can now do alot of this online.
Having a holiday website to keep people in check
If you have a lot of people to organise, then you may want to consider creating a website with all the details. They can be password protected so that you can ensure no details are shared and they can even be a way of sharing snaps of the holiday after and details. But, you don’t need to go as far as a website, Facebook gives you the ability to create groups, and you could create a group specifically for the people going away. People can then add messages to it, and you can share details regarding payments, logistics and timings etc. Again it can be a great place to share snaps and information once the holiday is completed.
Delegate responsibilities so it doesn’t fall on you
You may want to help organise things, and you may be the person that might be in control, but that doesn't mean you have to do every little detail relating to your trip away. Don’t be afraid to delegate out responsibilities to friends or other family members. Let someone be in charge of tickets or online check in if flying abroad. Allow someone to research different trips that you can do while you are away. Let people have an input in terms of restaurant suggestions or even have someone in charge of the money aspect if you prefer. While you may be on control of it, you don’t need to be the only person making the holiday happen.
Plan an itinerary to the last detail
It is important to ensure that you plan an itinerary for your holiday. It doesn’t have to involve activities each day or restaurant bookings for every evening, but it will help if you do have some form of plan loosely noted down. Even if it just involves your arrival and departure days. This will help you to ensure that everyone manages to get involved with things, that you make the most of the time you have in your chosen location, as well as keeping up to speed wit hotel check in times or check out procedures that need to be adhered to.
Don’t forget to enjoy it
Finally, it is easy to get wrapped up in the organisation side of things and to let the stress get to you, but try and remember the reason why you are doing all of this in the first place. It is a chance to spend time with friends and loved ones and to make those unforgettable memories. After all, big group holidays like this don’t happen that often.
I hope that these tips help you to stay on control if you are planning a holiday for a large group of people.